Setup and Management
Invites and email reminders
How user invites, role invites, and election reminder emails work.
Invitation types in PepVote
Manual team invites
You can invite these roles manually from Invite Users:
- Election Manager
- Polling Officer
- Observer
Automatic participant invites
Candidate and voter invites are created automatically when:
- A candidate with email is added/imported
- A voter with email is added/imported
Screenshot coming soon: Invite Users sheet
Invite status meanings
- Pending: invite created, user not yet linked.
- Accepted: user account is linked and invite is active.
- Revoked: access removed.
You can revoke or delete invites from the invites table.
Invite limits to know
PepVote currently caps combined invites for Election Manager, Polling Officer, and Observer roles at 1 per election in Free Plan. See Pricing Page for election user invite limits in each plan.
Election started email reminders
When an election start time is reached, PepVote sends "Voting has started" emails to approved voters with emails.
Reminder behavior:
- Sent only to approved voters with valid email.
- Duplicates are avoided for repeated email addresses.
- If a test email target is set for TESTING, Then emails are sent to the provided testing email.
Other election emails
PepVote can send:
- Election invite emails
- Voter key emails
- Votes submitted emails (with confirmation code)
Last updated February 20, 2026